Private AI for Ontario law firms
FirmDocs searches, summarizes, and answers questions about your client files on a machine that sits inside your firm — not in the cloud, not on someone else's servers. Built for Ontario firms of two to twenty lawyers.
Runs entirely in your office No cloud accounts No third party ever sees a file
The problem
Every public AI tool works the same way: whatever you type or upload is sent to servers owned by someone else, usually outside Canada, where it may be stored, logged, or used to train future models. For most businesses that's a footnote. For a law firm, it's handing privileged client information to a third party you've never met and can't audit — so the sensible firms stay away, and the document review keeps piling up.
How it works
1
About the size of a hardcover book, and quiet enough to sit on a shelf. It connects to your office network and nothing else — no cloud accounts, no outside services. One visit, usually under two hours.
2
Drag files in the way you'd move them into any folder — pleadings, discovery, contracts, correspondence. FirmDocs reads and organizes them right there on the machine, and every answer points back to the source.
3
Type a question in plain English — “When did the tenant first report the leak?” — and the answer cites the exact document and page it came from. Summaries and chronologies work the same way: ask, read, verify.
The interface
A look at the interface your team works in — sign in, add files, ask, and every answer cites its source.
Who's behind this
FirmDocs is built and supported by its founder — a systems engineer who spent the past decade building safe, secure, and compliant infrastructure.
Different industries, same discipline: sensitive records must be useful to the people entitled to see them, and unreachable by everyone else. That's the standard your firm's documents get.
Questions partners ask
On one machine, in your office — the same building as your filing cabinets. Documents are never uploaded anywhere; FirmDocs keeps working even if you unplug the internet. If you ever stop using it, the unit is wiped in front of you, and your original files remain exactly where they always were.
Nothing of your own to buy or run. FirmDocs runs on a dedicated machine set up for your firm — it needs a power outlet and a network connection, nothing more. Your staff use it through a web browser on any office computer; there's nothing to install on their machines beyond a bookmark, and no server room or IT staff required.
Early pilots are priced per firm, and we work that out together on the call — it depends on the size of your team and how you would use it. No usage meters and no charge per document or per question. The goal of the first conversation is to see whether it is genuinely useful to you before anyone talks about a long-term arrangement.
It was designed around them. Your duty is to hold client information in strict confidence, and the usual problem with AI tools is that they hand that information to a third party. FirmDocs doesn't: documents never leave your office or your custody, and nobody at FirmDocs can see them. We're glad to walk through exactly how it works with you, your practice advisor, or anyone else you'd like to satisfy — in plain English, and in writing.
Your documents are never at risk. Your originals stay in your own folders, and FirmDocs only ever works from copies it builds out of them — so a replacement machine can rebuild itself from your files and pick up where the last one left off. Support is part of the arrangement, not an extra.
Prefer email? Write to ahsan@firmdocs.ca